Code Rendering Studio
DigitalWelcome

These terms are a binding agreement between Code Rendering Studio, Lombard, Illinois (“we”, “us”) and the business that buys or uses our services (“you”).

1. Business customers only. Our services are sold to businesses: small companies, sole proprietors and freelancers acting in their trade or profession. They are not offered to consumers for personal, family or household use.
2. Authority. The person accepting these terms confirms they are at least 18 and can bind the business they represent.
3. How you accept. You accept by signing a quote, statement of work or service agreement, paying a deposit or invoice, checking an acceptance box, or using a service.
4. Order of precedence. A signed statement of work (“SOW”) or proposal controls where it conflicts with these terms, but only for that project.

The exact deliverables, price and timeline for each engagement are set in your quote or SOW. In general:

We are a technology provider, not a tax, legal or accounting firm. Nothing we provide is tax, legal, accounting or financial advice.

1. No tax preparation or advice. We are not CPAs, enrolled agents, attorneys or paid tax return preparers. We do not prepare, review, sign or file tax returns, and we do not represent anyone before the IRS or any state tax agency.
2. Your filings are your responsibility. Deadlines, calculations, reminders and reports in our tools are aids only. You, or your licensed tax professional, are responsible for the accuracy, completeness and timeliness of every filing, and for any tax, penalty or interest owed.
3. Tax rules change. Deadlines, forms and rules change often and differ by state. Always confirm with the IRS, your state agency or a licensed professional before relying on any date or figure in our software.
4. No legal advice. Templates, forms, consent language or compliance features we build are starting points, not legal advice. Have your own attorney review anything your business relies on.
5. No guaranteed results. We do not promise any level of revenue, leads, search ranking, tax savings or business outcome.

You own your data; we only process it to run your services. “Your data” means everything you or your customers put into systems we build or host — customer records, contacts, leads, documents and tax records.

1. Roles. You decide what data is collected and why. We store and process it only on your instructions and only to provide the services.
2. Lawful collection is your responsibility. You confirm you have the right and any required consent to collect, store and contact the people in your database, including under rules on commercial email (CAN-SPAM), calls and texts (TCPA and Do-Not-Call), and state privacy laws that apply to you.
3. Sensitive data. Tell us in writing before loading Social Security numbers, bank details, income or other tax data, so we can apply the right safeguards. Do not load health or payment-card data unless your SOW covers it.
4. Security. We use reasonable, industry-standard safeguards: encryption in transit, access controls, least-privilege accounts, backups and activity logging. No system is completely secure.
5. Your account security. You are responsible for your users, their passwords and who you give access to.
6. Breach notice. If we confirm unauthorized access to your data, we will notify you without undue delay and within 72 hours of confirming it, and help you meet your own notice duties.
7. Subprocessors. We use trusted providers to run the services: cloud hosting (such as Amazon Web Services, GitHub and Supabase), Stripe for payments, and email and text-message services for notifications. We will tell you before adding a provider that stores your data.
8. No selling or sharing. We never sell your data or use your contacts and leads for anyone else.
9. Export and deletion. You can request an export at any time. When services end, we keep your data for 30 days so you can export it, then delete it from active systems. Backups expire on their normal cycle, within 90 days.

We aim for high availability but do not guarantee uninterrupted service unless a written service level is part of your plan.

1. Availability. We monitor hosted services and work to restore any outage promptly. Outages caused by our cloud providers, internet networks or events outside our control are not a breach of these terms.
2. Maintenance. We schedule planned maintenance outside business hours (Central Time) where possible and give notice for anything expected to cause downtime.
3. Backups. We take scheduled backups as described in your plan. You should also keep your own copies of anything critical to your business.
4. Acceptable use. You may not use our hosting or software for anything illegal, for spam or unsolicited bulk messages, malware, phishing, infringing content, or content that harms others.
5. Suspension. We may suspend a service, with notice where practical, if it is used in breach of these terms, puts other systems at risk, or an invoice is more than 30 days overdue. We restore service once the issue is fixed.
6. Domains and third-party costs. Domain registrations, cloud usage, email and other third-party services are billed at cost or as quoted, and remain subject to those providers’ own terms.

Projects take a 50% deposit; subscriptions and licenses are paid in advance. Prices are in US dollars and exclude applicable taxes.

1. Projects. A non-refundable 50% deposit is due when you accept the quote or SOW. The remaining 50% is due on delivery, before final files or hand-over.
2. Invoices. Invoices are due within 14 days. Unpaid balances after 14 days accrue a late fee of 1.5% per month, or the maximum allowed by law if lower.
3. Subscriptions. Monthly or annual plans are billed in advance and renew automatically for the same period until cancelled.
4. Licenses. A one-time license fee covers the license described in your order. Updates and support after the included period are sold separately.
5. Cancelling a subscription. Cancel any time before your next renewal date; service continues to the end of the paid period. Fees already paid are not refunded, except where the law requires it.
6. Price changes. We give at least 30 days’ notice before a subscription price changes. The new price applies from your next renewal.
7. Extra work. Work outside the agreed scope, including added revisions or consultation beyond the free initial consultation, is billed at our standard hourly rate, disclosed before the work begins.
8. Payment methods. Card, Apple Pay and Google Pay through Stripe; Zelle and Venmo; or bank transfer by invoice. We never store full card numbers.

Custom work becomes yours once paid in full; our subscription software stays ours and you get a license to use it.

You may not copy, resell, reverse-engineer or share access to our subscription software outside your business. We may show completed work in our portfolio unless you ask us in writing not to.

Our total liability is capped at the fees you paid us in the 12 months before the claim.

1. Our commitment. We perform the services with reasonable skill and care. If a deliverable does not match the agreed SOW, tell us within 30 days of delivery and we will fix it within a reasonable time at no charge.
2. Disclaimer. Apart from that commitment, services and software are provided “as is” and “as available”. To the extent the law allows, we disclaim all other warranties, including merchantability, fitness for a particular purpose and uninterrupted or error-free operation.
3. Limitation of liability. Neither party is liable for indirect, incidental, special, consequential or punitive damages, or for lost profits, revenue, data or goodwill. Our total liability for all claims is limited to the fees you paid us in the 12 months before the event giving rise to the claim.
4. Exceptions. These limits do not apply to a party’s fraud, gross negligence, willful misconduct or payment obligations, or where the law does not allow them.
5. Your indemnity. You will defend and cover us against third-party claims arising from your data or content, your contacting of leads and customers, your tax filings, or your breach of these terms or the law.
6. Our indemnity. We will defend and cover you against third-party claims that custom work we created for you infringes their intellectual property, except where the claim comes from your materials or your changes.

Either party can end a project with 7 days’ written notice before production begins; Illinois law governs these terms.

1. Term. These terms apply from the day you accept them until every service and payment between us has ended.
2. Termination for convenience. Either party may end a project with 7 days’ written notice before production begins. If you cancel after signing, the 50% deposit is kept; if we cancel, we refund it in full.
3. Termination for breach. Either party may end the agreement if the other materially breaches it and does not fix the breach within 15 days of written notice.
4. After termination. You pay for work done and fees owed up to the end date. We return or delete your data as described in section 4.
5. Confidentiality. Each party keeps the other’s non-public information — including project details, pricing, customer lists and tax data — confidential and uses it only for this relationship. This duty lasts for 3 years after the relationship ends, and for as long as the information remains a trade secret.
6. Independent contractor. We work as an independent contractor. Nothing here creates an employment, partnership or agency relationship.
7. Governing law and disputes. Illinois law governs these terms. Disputes go to binding arbitration in DuPage County, Illinois, except that either party may seek urgent court relief to protect confidential information or intellectual property.
8. Force majeure. Neither party is responsible for delays caused by events beyond its reasonable control, such as outages at cloud providers, natural disasters or government action.
9. Changes to these terms. We may update these terms and will post the new version here with its date, and email active customers at least 30 days before material changes take effect. A signed SOW stays under the version of these terms in effect when it was signed.
10. Entire agreement. These terms, together with your quote or SOW, are the whole agreement between us. If any part is unenforceable, the rest stays in effect.
11. Contact. Code Rendering Studio, Lombard, IL 60148 · +1 (630) 379-9923 · contactus@coderenderingstudio.com